2024 Partner Resource Page - Booths - Engage for Good Conference

EFG2024

PARTNER RESOURCES

We’re thrilled you’ll be joining us as a Partner of the 2024 Engage for Good Conference! This page will serve as your “home base” for all things partner-related. If you have any questions, please contact Meredith Lakis or Alli Murphy.

CRITICAL DEADLINES

PARTNER REGISTRATION

Registering for the Conference:

Please use this link to register for the conference. If you are unsure how many passes you are eligible for, please email Melissa Monterra.

Our registration system requires each attendee to have an account in our EFG database. To check if you have an account in our system, enter your email address in the Existing Member portion of the form and click ‘Forgot Password’. If you do NOT already have an account, you will need to create an account as a new user in order to access this complimentary registration form.

Please Note: Each person has to register using their own username and password (including creating it if they don’t have one) or the person who wants to register them has to have the username and password of the person being registered.

If you have any registration issues, please email Melissa Montera.

EXHIBITING DETAILS

Exhibit booths will be placed in two different locations at EFG2024: on the 4th floor outside the ballroom and on the 6th floor outside breakout rooms, with different tear-down times depending on location. Each exhibiting partner will be allocated a six-foot table and two chairs, with the option to extend your setup slightly beyond 6 feet. See below for your specific Exhibit location and set-up and tear-down times. Partners are encouraged to have staff at their booths to interact with conference attendees.

No overnight security is provided for your booths. Please take all valuable items with you at the end of each day.

We highly recommend bringing elements to the conference that surprise & delight attendees, enticing them to return to your booth each day. Some examples of this could be offering treats sourced from a local bakery, organizing raffles with enticing prizes, or orchestrating a scavenger hunt that adds an element of excitement to their conference experience. These gestures can leave a lasting impression and foster memorable interactions with your brand.

If you need power or any other tech for your booth, please fill out this form: https://eventnow.encoreglobal.com/

You’ll need to search for “Engage For Good MPLS 2024.” The hotel will make sure everything’s ready upon your arrival.

4TH FLOOR

Partners: For Momentum, Blackbaud, Good 360, Fidelity and Submittable

Set-up: Setup takes place on Tuesday, May 14, and can begin as early as 8 a.m. You need to be set up by 4:00 p.m. at the latest, as exhibit booths will be on hold while the hotel is setting up for the welcome reception from 4:00 – 5:00 p.m. The first groups will trickle in between 9 and 10 a.m. for registration, but there will not be much traffic until late afternoon and the welcome reception that evening.

Tear-down: You MUST be done tearing down by Wednesday, May 15, at 4 p.m. CT, so the hotel staff can set up for The Halos cocktail hour.

4TH FLOOR

Partners: For Momentum, Blackbaud, Bonterra, and Fidelity

Set-up: Setup takes place on Tuesday, May 14, and can begin as early as 8 a.m. You need to be set up by 4:30 p.m. at the latest, as exhibit booths will be on hold while the hotel is setting up for the welcome reception from 4:30 – 5:30 p.m. The first groups will trickle in between 9 and 10 a.m. for registration, but there will not be much traffic until late afternoon and the welcome reception that evening.

Tear-down: You MUST be done tearing down by Wednesday, May 15, at 4 p.m. CT, so the hotel staff can set up for The Halos cocktail hour.

Main Traffic Time:

Opening Reception: May 14 from 5:15 – 6:45 p.m.
Breakfast: May 15 from 8:00 – 9:15 a.m.
Coffee break: May 15 from 11:15 – 11:30 a.m.
Refreshment break: May 15 from 2:30 – 3:00 p.m.

6TH FLOOR

Partners: Bonterra, Hope Booth, NEA Foundation, Public Interest Registry, and Rocket Social Impact

Set-up: Setup takes place on Tuesday, May 14, and can begin as early as 8 a.m. We recommend that you’re done setting up by 1:30 p.m. to mingle with attendees leaving their 6th floor pre-conference sessions.

Tear-down: Thursday, May 16, by 1 p.m. CT.

6TH FLOOR

Partners: Hope Booth, NEA Foundation, Public Interest Registry, Rocket Social Impact, Submittable

Tear-down: Thursday, May 16, by 1 p.m. CT.

Main Traffic Time:

Pre-Conference sessions end: May 14 at 2:00 p.m.
Breakout 1 transition: May 15 from 11:15 – 11:30 a.m.
Breakout 2 transition: May 15 from 1:30 – 1:45 p.m.
Breakout 3 transition: May 15 from 3:45 – 4:15 p.m.
VIP reception: May 15 from 5:30 – 6:30 p.m.
Workshop transition: May 16 from 10:45 – 11:00 a.m.

SHIPPING INFORMATION

You can ship packages to the Minneapolis Marriott City Center at any point, but within 10 days of the event is ideal. There are no fees to hold your items. There is no FedEx on-site. The hotel has designated pickup points for UPS and FedEx.You will be responsible for inbound and outbound packing, shipping, handling, and the costs associated with the above. You will need to schedule a pickup with the courier as they only come when they know there is something to pick up. You can let the banquet team know they are ready to ship and the packages will be brought down

Once you are on-site, you are responsible for having your packages delivered to your booth. You will call the banquet hotline number to coordinate this (612.221.8836).

How to Label Your Packages (IMPORTANT!):
Your shipping labels should be clearly and prominently marked as follows (including items sent by third-party printers/vendors), so that we can ensure you have what you need onsite.

(Guest/Client Name)
Hold for: (Engage for Good 2024, May 14 – 16, 2024)
Minneapolis Marriott City Center
30 South 7th Street
Minneapolis, MN 55402

PROMOTIONAL GRAPHICS

We’d love for you to share the news that you’re a partner. We’ve put together a plethora of resources in the “Partners Share Toolkit | EFG2024.”

The toolkit gives you access to:

Ready-to-go graphics (While general graphics have been prepared for you, our marketing team is actively working on creating individualized graphics. If you don’t see yours yet, please check back in the coming days.)
Engage for Good’s social media handles
Suggested social media copy

WHOVA APP

We will again be using the Whova conference app as the digital hub for the Engage for Good Conference. In addition to tracking the agenda and interacting with attendees, Whova has enabled features to allow partners to:

– Add a promotional offer
– Collect leads by scanning a QR code
– Upload videos and handouts
– Chat with “online booth visitors”

Check out the Whova App Exhibitor Guide for more details.

Update your organization’s Whova profile:

Download the Whova app and log in using the email you registered with.
To customize your exhibitor profile, navigate to the Exhibitor Hub section and click on the Exhibiting Booth Profile. Here, you can fully customize your profile by adding a company photo, uploading general booth photos, changing your company name, and more. Additional customization options are available below. If there are any elements you wish to edit but are not editable, please contact Linda, who can assist you in making the changes.
Click Save once everything is done.
You can come back to update info whenever needed.

PARTNER-LED NETWORKING OPPORTUNITIES

Engage for Good purposefully leaves the first night of the conference unprogrammed to give partners the opportunity to organize networking events. This presents an excellent opportunity if you wish to engage with specific attendees in a more relaxed setting.

This opportunity is spearheaded and coordinated by you. If you wish to arrange a networking opportunity in Minneapolis, please work directly with your preferred venue.

You have the option to promote your event on the Whova App. From the app, navigate to “Community” and then find the “Meet-ups & Virtual Meets” Community Board. You can choose to create an open-invite event or send invites to targeted attendees.

If you plan to host a meet-up, please notify Meredith Lakis. This will enable the Engage for Good team to provide assistance in directing attendees to the correct location.